The Inventory module tracks physical products from the moment they arrive until they leave your warehouse. It works hand in hand with Accounting so stock value in the warehouse matches the numbers on your balance sheet.
Core concepts in plain language
- On-hand quantity: How many units you physically have right now.
- Reserved quantity: Units promised to confirmed sales orders but not yet shipped.
- Available quantity: On-hand minus reserved — what you can still sell today.
- Valuation: The monetary worth of your stock using your chosen costing method (for example average cost or standard price).
Basic stock movements
- Receipts: Register incoming goods from suppliers. Quantities increase and valuation updates automatically.
- Deliveries: Ship products to customers. Quantities decrease and cost of goods sold is recognized in Accounting.
- Internal transfers: Move items between warehouses or storage zones without changing overall company totals.
- Adjustments: Correct counts after a physical inventory check when reality differs from the system.
Healthy warehouse habits
- Scan or confirm every receipt the day goods arrive — delays create shipping surprises.
- Reserve stock when sales orders are confirmed so commercial teams see honest availability.
- Schedule a monthly cycle count for your highest-value product lines.
- Review slow-moving items quarterly to free cash tied up in dead stock.